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Formal letters
29.10.2013, 02:07

In English there are a number of conventions that should be used when writing a formal or business letter. Furthermore, you try to write as simply and as clearly as possible, and not to make the letter longer than necessary. Remember not to use informal language like contractions.


When you don’t know the name of the recipient:
Dear Sir/Madam (BrE)
Ladies and Gentlemen (AmE)
When you know the name of the recipient:
Dear Mr/Mrs/Ms/Miss Winch (BrE, AmE)
Note: In the US Mr. and Mrs. include a full stop/period e.g. Mr. Winch


When you don’t know the name of the recipient:
Yours faithfully (BrE)
Sincerely yours (AmE)
When you know the name of the recipient:
Yours sincerely (BrE)
Sincerely (AmE)
Sign the letter, then print your name and position under your signature.

Common abbreviations
Re. regarding pp. (on behalf of) when you sign the letter for another person
encs. documents are enclosed with the letter

cc copies, the names of the people who receive a copy are included in the letter

Category: Business English 10 grade | Added by: Mai
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